Every feature your workforce needs — in one place

Door Access Control

TimeClock 365 turns your office doors into smart, cloud-managed entry points. Using RFID cards, NFC stickers, biometric fingerprint or facial recognition, or the employee's smartphone, staff can enter permitted areas at permitted times — and the system logs every entry and exit automatically.

Because attendance and access control share the same database, a clock-in swipe at the front door is also a recorded work start time. There is no need for separate systems, separate hardware, or separate reports. Security admins can add or revoke access for any employee instantly from any browser, without touching hardware.

• RFID, NFC, biometric, and mobile unlock support
• Time-based access rules (e.g. office hours only)
• Role-based access zones: reception, server room, warehouse
• Real-time door event log and compliance audit trail
• Remote lock / unlock from any browser
• Integrated with attendance — one swipe does both

Time Off Management

Managing vacation requests, sick leave, and personal days by email or spreadsheet is slow and error-prone. TimeClock 365 gives employees a self-service portal to submit leave requests in seconds. Managers receive instant notifications and can approve or decline with one click. Approved time off is reflected immediately in schedules and timesheets.

Accrual policies are fully configurable — you can set up different rules for different employee types (full-time, part-time, contractors) and different leave categories (annual, sick, parental, public holidays). Balances update in real time, and employees can always see exactly how many days they have remaining without asking HR.

• Employee self-service leave requests
• Multi-level manager approval workflow
• Accrual rules: monthly, annual, by seniority
• Leave calendar view for team visibility
• Public holiday calendars for 20+ countries
• Leave balance reports for HR and payroll

Expense Management

Expense reporting is one of the most time-consuming administrative tasks for both employees and finance teams. TimeClock 365 simplifies the entire process: employees snap a photo of a receipt with their phone, categorize the expense, and submit it for approval — all in under a minute. Managers review and approve in the same app. Finance exports approved expenses directly to payroll.

Because expenses live in the same platform as attendance and payroll, reimbursements can be included in the next pay run automatically. No paper forms, no lost receipts, no manual data entry.

• Mobile receipt capture with OCR
• Expense categories: mileage, meals, travel, equipment
• Manager approval workflow with comment thread
• Direct payroll reimbursement integration
• Expense reports by employee, project, or department
• Policy rules: spending limits and category restrictions

Payroll Export

When attendance data, time off, and expenses all live in one platform, payroll processing becomes fast and accurate. At the end of each pay period, TimeClock 365 produces a complete payroll summary — regular hours, overtime, deductions, bonuses, and reimbursements — ready to export to your payroll provider.

Supported payroll integrations include QuickBooks, HiBob, GreytHR, ADP, and a universal Excel/CSV export that works with any payroll system. Custom export templates let you match the exact column format your payroll provider requires.

• One-click export to QuickBooks, HiBob, GreytHR, ADP
• Universal Excel and CSV export
• Custom export templates by payroll provider
• Overtime, bonus, and deduction line items
• Multi-currency and multi-country payroll support
• Audit trail for every payroll run

Connects with the tools your team already uses

TimeClock 365 integrates with the most popular HR, payroll, and collaboration platforms so you don't have to change the way you work. Connect to Microsoft Teams and Slack so employees can clock in without leaving their workflow. Export payroll data to QuickBooks, ADP, HiBob, or GreytHR. Use the open REST API to build custom integrations with your ERP or HRIS system.

• Microsoft Teams — clock in, request time off, view schedule inside Teams
• Slack — clock in/out with a simple slash command
• QuickBooks, ADP, HiBob, GreytHR — one-click payroll sync
• Google Calendar — sync shifts and time off to employee calendars
• REST API — connect any system with full read/write access

Frequently asked questions